PART 5: The Accidental Presidency of Bingu Mutharika
1.08 Mutharika Bullies Parliament
Mutharika has, all the years he has been president, failed to respect the separation of powers. He has often spoken publicly against court rulings, disobeyed them and bullied judges. But his bullying streak is more obvious in the way he treats Parliament and public money.
Take Mutharika’s unilateralism regarding the proposed Billion-Kwacha Rural Credit Scheme in 2005, for example. Quite clearly parliamentary approval of the scheme was imperative. More than that, parliamentary oversight during the proposed scheme’s lifetime was equally paramount. The president’s reluctance to seek parliamentary approval for a money scheme of that proposed magnitude was a serious display of autocracy. By running roughshod over Parliament on a money issue, Mutharika set the tone for the rest of his presidency which saw him bully lawmakers to pass his budgets despite Parliamentarians’ protests over his disregard for Section 65 of the Constitution.
Chairman Ted Kalebe reported that Finance Minister Goodall Gondwe informed his Budget and Finance Committee in 2004 that funds for the scheme would be drawn from the Reserve Bank’s dormant account [The Nation, January 31st, 2005, Parliament cautions government on K1 billion loan scheme]. Mr. Kalebe was right to say that the president did not have unilateral powers over such funds. As the dormant account contains funds left-over from other projects, the president ought to have gone to Parliament to seek authority for the proposed new use. Moreover, as the Billion-Kwacha scheme was not incorporated into the 2004/05 budget, its unilateral use by the president was technically illegal.
In addition, since other parties had accused Mutharika of wanting to use the scheme as a boondoggle to finance his new-fangled Democratic Progressive Party, it was in the president’s own interest, assuming he had good faith, to involve Parliament to dispel any impression of wrongdoing. As well, parliament should have been involved in formulating ways to prevent the incidence of defaults and to allow the scheme to effectively advance the country’s other goals, such as environmental preservation. The vast bulk of parliamentarians came from rural areas and knew, first hand, the devastating effects of overfishing or depletion of forest cover, for example. It spelled an unprecedented level of disrespect for parliament for Mutharika to carry on unilaterally on this matter as if parliament did not exist.
1.09 Mutharika Institutionalises Corruption
As already pointed out, Mutharika’s defection from the UDF, which got him elected to power, caused him to ask other politicians, especially Members of Parliament to similarly defect. In doing so he often used corrupt means. None such means was more corrupt that his establishment of the Special Client Account. A Parliamentary investigation found that this account, using public funds, was established specifically to buy MPs from the opposition to join him in his new party.
Herewith the full report, including findings, of the parliamentary report:
NATIONAL ASSEMBLY
REPORT
ON THE INVESTIGATION INTO
THE OPERATIONS AND MANAGEMENT OF
CREDIT SCHEME ACCOUNT
IN THE MINISTRY OF FINANCE
PRESENTED TO THE NATIONAL ASSEMBLY
BY
HON. R.P. DZANJALIMODZI, M.P
CHAIRPERSON
PUBLIC ACCOUNTS COMMITTEE
OCTOBER 2005
Public Accounts Committee October 2005
National Assembly
Chief M’Mbelwa House
P/Bag B362
LILONGWE
MEMBERSHIP OF THE COMMITTEE
AS AT 19TH OCTOBER 2005
Hon. R.P. Dzanjalimodzi, MP Chairperson
Hon. Aleke. K. Banda, M.P. Ist Vice Chairperson
Hon. E.P. Koloviko, MP 2nd Vice Chairperson
Hon. W. A. J.Chikalimba, MP
Hon. L Mangulama, MP
Hon. A. Mbaya, MP
Hon. S.J. Situsi Nkhoma, MP
Hon. H.M.K. Gadama, MP
Hon. Nkhosa Kamwendo, MP
Hon. Nancy Tembo, MP
Hon. C. Khembo, MP
Hon. M.W.M. Shaba, MP
Hon. L.H. Genti, MP
Hon. C. Stambuli, MP
Hon. C.M. Luya, MP
Hon. Loveness Gondwe, MP
Hon. A.J. Mbowani, MP
Hon. E. Kalonga Mtafu, MP
Hon P.P. Mwafulirwa, M.P.
Hon D.H.J. Mlomo, M.P
SECRETARIAT
Mr. M. M. Chiusiwa Committee Clerk (Secretary)
Mr. V. Phiri Senior Editor of Hansard
Mr. J.E.J. Mdala Senior Internal Auditor
Mr. B.D. Mkupatira Editor of the Committee Proceedings
Mrs G. Makwakwa Committee’s Researcher
Mrs G. Dzidekha Assistant Editor of Hansard
Major S.J. Sekeni Sergeant-at-Arms
NATIONAL AUDIT OFFICE
Mr. H. Kalongonda Auditor General
Mr. L. S. Gomani Deputy Auditor General
Mr. G. Kayanula Assistant Auditor General
DATES AND VENUES OF THE MEETINGS
23rd September, 2005 Korea Garden Lodge, Lilongwe
26th September, 2005 Kalikuti Hotel, Lilongwe
6th October, 2005 Kalikuti Hotel, Lilongwe
19th October, 2005 Office of the Auditor General, Lilongwe
25th October, 2005 Parliament Offices, Chief M’Mbelwa Building, Lilongwe
TABLE OF CONTENTS
1 Terms of Reference Page 7
2 Introduction Page 10
3 Background to the Report Page 10
4 Audit Findings Page 12
5 Summary of Interviews and Findings Page 18
6 Observations Page 39
7 Recommendations Page 42
8 Conclusion Page 44
9 Appendix 1 Page 47
(a) TERMS OF REFERENCE
1. The mandate of the Public Accounts Committee is provided under section 18 of the Public Audit Act and Standing Order 163 (1) and (2). The mandate includes:
4. Making available such information as will enable the National Assembly to be informed of the management of public expenditure, public money and public resources;
5. Promoting the accountability of Ministers and Members of the National Assembly, where public expenditure, public money and public resources are concerned;
6. Holding accountable Ministries, agencies and other entities controlled by Government for the lawfulness, economy, efficiency and effectiveness with which they use public money and public resources;
7. Promoting the accountability of statutory bodies and those other persons charged with the management of public money and public resources;
8. Examining the audited public accounts showing the appropriation of the sums granted by the Assembly to meet the public expenditure;
9. Examining such other public accounts laid before Parliament as may be referred to it by the Assembly;
2. In discharging its functions, the Committee has to satisfy itself that:
a) The expenditure was confined to the authority that governed it;
b) The monies shown in the accounts as having been disbursed were legally available for and applicable to the services or purpose to which they have been applied or charged;
c) Every re-appropriation has been made in accordance with the provisions made in this behalf under appropriate rules; and
d) Cases involving negative expenditure and financial irregularities wherever they have occurred in the financial year under study, having regard to the Auditor General’s report and the estimates as approved by the House are subject to scrutiny.
3. Under Section 19 (d) of the Public Audit Act, 2003, the committee is mandated to report to the National Assembly, with such comments as it thinks proper, any items or matters in any financial statements and reports or any circumstances connected with them, to which the Committee is of the opinion that the attention of the National Assembly should be directed, while under Section 19 (f), the Committee is mandated to pursue any concerns that the Committee believes are justified.
(b) INTRODUCTION
1. The Committee met on Friday 23rd September 2005, at Korea Garden Lodge, on Monday, 26th September, 2005, on Thursday, 6th October, 2005 at Kalikuti Hotel in order to consider, among other things, the Auditor General’s Report on the Investigation into the Operations and Management of the Credit Scheme Account in the Ministry of Finance.
3.0 BACKGROUND TO THE REPORT
1. During the 4th Meeting of the 38th Session of the National Assembly, there were serious concerns from the House over allegations that the Secretary to the Treasury, Dr Milton Kutengule, diverted the sum of K20 million issued by Malawi Telecommunications Limited (MTL) as dividend paid to Government. The amount was not brought on charge. Instead of depositing the cheque into the Consolidated Account or the No. 1 Government Account, Dr Kutengule opened an account called the Ministry of Finance Credit Scheme Account with the Finance Bank of Malawi. This account was purportedly opened as an operating account for Malawi Rural Development Fund (MARDEF).
2. The National Assembly instructed Government to institute an investigative audit on the said Credit Scheme Account with the view to ascertaining the truth about the allegations that had been published in the press to the effect that the Secretary to the Treasury was abusing the Account. Consequently the Minister of Finance, Hon. Goodall Gondwe, requested the National Audit Office to embark on the audit. Accordingly, the Auditor General carried out the Audit and came up with a report, a copy of which was submitted to the Chief Secretary for the Public Service and the Parliamentary Committee on Public Accounts. The Report that the Committee received took into account the comments of Dr. Kutengule on the preliminary report that the Auditor General had issued. It is in the light of the issues raised in the Report that the Committee examined the Secretary to the Treasury, Dr. Milton Kutengule
4 AUDIT FINDINGS
1. The Committee noted from the Audit Report that although Dr Kutengule, as Secretary to the Treasury, was empowered by the Public Finance Management Act to open a bank account, this has to be done in line with Treasury Instructions. It was noted that the Ministry of Finance Credit Scheme Account was opened and operated in contravention of the financial rules and regulations. It was noted that on opening the bank account, the documents for opening the account were signed by Dr. Kutengule himself and Mr. K W Nsandu, the Director of Finance and Administration in the Treasury, without the knowledge of the Accountant General as required by Treasury rules and regulations.
2. The Committee also noted that there was serious lack of transparency and prudence in the operations of the bank account since Dr Milton Kutengule was the sole signatory for the Credit Scheme Account. Dr. Kutengule was the Sole Signatory to the Account contrary to the Public Finance Management Act and Treasury rules and regulations that set the basic principles for public financial management and accountability. It was further noted that all payments from the account were to be on cash basis, a feature that was strange in the operation of a Government account. The operations of the account created an environment that was conducive to fraudulent practices by Dr Kutengule as Secretary to the Treasury.
3. The Committee further noted that Dr Kutengule and Dr Alfred Nyasulu were operating a Ladder Project Account at Stanbic Bank that was also operating in contravention of the existing financial rules and regulations.
4. The Committee noted the serious shortcomings that the Audit report highlighted in the operations and administration of the incumbent Secretary to the Treasury that caused loss of confidence and put into serious question the integrity of the officer. It was on the basis of the findings in the Report that the Committee decided to invite Dr Kutengule to appear before the Committee.
5. Following what transpired after the interview with Dr. Kutengule, the Committee also decided to summon the Minister of Finance, Hon. Goodall Gondwe; the former Minister of Education, Hon. Yusufu Mwawa, who was also the Leader of Government Business in Parliament; the Assistant Director of Debt Servicing and Aid Disbursements in the Ministry of Finance, Dr Alfred Nyasulu; the Director of Finance and Administration in the Ministry of Finance, Mr. K W Nsandu; the General Manager of Malawi Rural Development Fund (MARDEF), Mr. P Chienda; and the Accountant of MARDEF, Mr. M Nuka. A summary of the interviews with these people is highlighted in this report below. However, following the interviews, a number of facts on a number of issues came to light and these are as follows:
4.14 The Livelihoods And Diversifications Directions by Research (LADDER) Project and the Special Client Accounts
1. From the Auditor General’s Report, and during the interviews of the people that had been invited, the committee learnt about the existence of other accounts namely; the LADDER Project Account, which was operational in the Ministry of Economic Planning and Development, and the Special Client Account that was operational in the Ministry of Education. The Committee, therefore, felt that it was important to probe these accounts concurrently with the Credit Scheme Account.
2. The Committee learnt that soon after His Excellency, the President, Dr Bingu wa Mutharika, left the United Democratic Front (UDF) it was apparent to Government leadership in Parliament that they would have a very difficult time to transact business in the National Assembly.
3. The Committee noted that a meeting was held between the former Minister of Education, Hon Mwawa, in his capacity as Leader of Government Business in Parliament and the Minister of Finance, Hon Gondwe. The two Ministers resolved to meet with the President Dr Bingu wa Mutharika where they could map out a way forward.
4. The Committee further noted that at the meeting between the two ministers with the State President, it was agreed that they should find a way to entice opposition Members of Parliament, mainly those from the UDF, to support Government business in Parliament.
5. The Committee also noted that during the meeting with the State President, they also discussed the problems that they anticipated to meet in the National Assembly as a result of the resignation of the State President from the UDF. Following this development, they decided to take the issue to full cabinet for further consultation and decision.
4.15 Formation of the Task Force by Cabinet
1. The Committee noted that at a cabinet meeting that was chaired by the State President, a task force was formed to handle the programme of enticing Members of Parliament. Hon. Mwawa was appointed convener of the task force. Other Members of the Task Force were:- Hon. Dr. Ken Lipenga, Hon. Davis Katsonga, Hon. Uladi Mussa, Hon. Dr. Hetherwick Ntaba, Hon. Henry Phoya, Hon. Ralph Kasambara, Hon. Elizabeth Aipira, Hon. Anna Kachikho, Hon. Frank Mwenifumbo, Hon. Henry Mumba, Hon. Aaron Sangala, Hon. Good Kayira, Hon. Steve Malamba and Hon. Abbie Shawa.
2. It was also noted that a cabinet decision was made to include Hon. Gondwe in the Task Force to facilitate funding for the operations. It was decided that the funding of the operations had to be done clandestinely, hence the proposed use of the Special Client Account in the Ministry of Education. The Committee noted from Hon. Mwawa that the Special Client Account was funded by the Treasury to the tune of K5 million to facilitate the activities, although both Dr. Goodall Gondwe and Dr. Kutengule claimed that this money was meant for the purchase of a bus for the Polytechnic.
3. The Committee also noted that Dr. Kutengule transferred K 8.375 million from the Credit Scheme Account to the LADDER Research Project Account with a view to eventually transferring the money to the Special Client Account in the Ministry of Education as requested by Hon. Mwawa through Hon. Gondwe.
4. The Committee noted that Hon Mwawa asked for a total of K10.12 million out of which K620, 000 was required on the day of the request while K9.5 million was to be provided at a later date (See Annex I).
5 SUMMARY OF INTERVIEWS AND FINDINGS
5.14 Dr Milton Kutengule, Secretary to the Treasury:
1. In his brief, Dr Kutengule told Your Committee that he had political pressure from His Excellency the President, Dr. Bingu wa Mutharika, the Cabinet and the Minister of Finance, Hon. Gondwe, to identify funds and kick-start MARDEF.
2. Dr Kutengule, however, felt that it was not possible for him to directly fund any MARDEF activities because MARDEF was not a legal institution and had no budget line. He, therefore, felt that the only way out was to open an account with the Finance Bank of Malawi called Credit Scheme Account under the Ministry of Finance by utilizing a K20 million MTL dividend cheque before bringing it on charge. Initially he used Personal Advances and ORT account of the Ministry of Finance for the launch of MARDEF.
3. Dr. Kutengule said it was not possible for him to continue using the funds from the Treasury because it was not sustainable after having used K4 million from the Ministry’s budget.
4. The Committee noted that Dr Kutengule later started withdrawing the money he had deposited in the Credit Scheme Account in bits, and that all the withdrawals were in cash (see Table 1 below). The issues to note from the Table and the operation of the Credit Scheme Account are as follows:
a) Cash Withdrawals of K2.1 million
Dr. Kutengule withdrew a total of K2.1 million in cash and of this amount, K1.2 million was handled by Mr. Nsandu for use on MARDEF activities while the balance of K900,000 was handed over to Mr. Nuka the Accountant of MARDEF, also for use on MARDEF activities.
b) Travelers Cheques, K592, 565
Dr. Kutengule bought travelers cheques amounting to US$5000 using the account for his trip to Saudi Arabia to buy fertilizer, and to Germany to change specifications for the Presidential Limousine (Maybach) after Parliament had condemned the luxurious expenditure
TABLE 1
MINISTRY OF FINANCE CREDIT SCHEME ACCOUNT
RECEIPT AND PAYMENTS: K20,000,000.00 FROM MALAWI TELECOMMUNICATIONS LIMITED (MTL)
|
RECEPITS
|
PAYMENTS
|
|
DATE
|
CHQ NO
|
AMOUNT
|
DATE
|
CHQ NO.
|
AMOUNT
|
TOTAL
|
PURPOSE
|
|
10/01/05
|
004296
|
20,000,000
|
10/02/05
|
326152
|
500,000
|
|
Allowances for MARDEF Board Members & Staff
|
|
|
|
|
10/03/05
|
326151
|
200,000
|
|
|
|
|
|
|
21/03/05
|
326156
|
500,000
|
1,200,000
|
|
|
|
|
|
31/04/05
|
326156
|
700,000
|
|
|
|
|
|
|
04/05/05
|
326162
|
200,000
|
900,000
|
MARDEF Allowances and other expenses
|
|
|
|
|
11/05/05
|
326163
|
592,565
|
592,565
|
Purchase of Travellers cheques (US$5,000) for Dr. Kutengule’s trip to RSA, Saudi Arabia and Germany
|
|
|
|
|
29/03/05
|
326157
|
500,000
|
|
|
|
|
|
|
01/04/05
|
326158
|
600,000
|
|
|
|
|
|
|
06/04/05
|
326159
|
700,000
|
|
|
|
|
|
|
28/04/05
|
326161
|
2,500,000
|
|
|
|
|
|
|
18/04/05
|
326164
|
2,500,000
|
6,800,000
|
Cash withdrawals by Dr. Kutengule
|
|
|
|
|
18/03/05
|
316155
|
8,375,000
|
8,375,000
|
Transferred to LADDER Account
|
|
|
|
|
|
|
|
17,867,565
|
|
|
Accrued Interest
|
|
50,925.67
|
|
|
|
|
|
|
|
|
20,050,925.67
|
Balance transferred to Reserve Bank of Malawi
|
|
|
|
|
|
|
|
|
Closure of the Account
|
|
|
2,183,360.67
|
|
|
|
|
|
|
|
|
20,050,925.67
|
|
|
STATUS OF LADDER RESEARCH ACCOUNT
|
|
|
|
|
RECEIPTS
|
|
PAYMENTS
|
|
|
|
DATE
|
DEPOSIT
|
AMOUNT
|
DATE
|
CHQ
|
AMOUNT
|
REMARKS
|
|
10/03/05
|
Balance B/f
|
11,969.71
|
23/04/05
|
00000001
|
375,000.00
|
|
|
16/03/05
|
00326155
|
8,375,000.00
|
04/05/05
|
00000002
|
1,200,000.00
|
|
|
16/07/05
|
Cash
|
375,000.00
|
24/06/05
|
00000003
|
300,000.00
|
|
|
18/07/05
|
Cash
|
400,000.00
|
20/07/05
|
00000004
|
8,375,000.00
|
To consolidated Fund
|
|
19/07/05
|
Cash
|
1,100,000.00
|
|
Bal. b/f
|
11,969.71
|
|
|
|
|
10,261,969.71
|
|
|
10,261,969.71
|
|
|
|
|
|
|
|
|
|
c) Cash Withdrawals of K6.8 million
Dr Kutengule drew a total of K6.8 million in cash and, he claimed that all this money was kept in a safe in his office from 9 March to 14 July 2005. Dr Kutengule later surrendered the money to the Auditor general to bring it on charge by depositing it into the Consolidated Fund.
d) Transfer of K8.375 million
Dr. Kutengule transferred K8.375 million to the Ladder Research Project Account where he was a sole signatory. The alternate signatory, Dr. Nyasulu, was, at the time of the transfer of the money, in the United Kingdom for further studies.
5. When queried, Dr. Kutengule cited the following reasons for the cash withdrawals:
(i) There was an impending closure of the Finance Bank and, therefore, he did not want the public funds to be stuck in the bank;
(ii) He did not want to create suspicion to the bank, hence, he resorted to gradual withdrawals, of cash which he kept in his office;
iii) It was revealed that the bank was engaging in foreign exchange externalization, but feared that abrupt closure of both the bank and the Account was likely to create a crash in the economy.
iv) Dr. Kutengule informed the Committee that the money put in the LADDER Project Account was to be eventually transferred to the Ministry of Education Special Client Account in response to the request for funds by the Minister of Education, Hon. Mwawa, with the view of promoting Government Business in Parliament by enticing opposition Members of Parliament and sensitizing them about the MARDEF.
However, the Committee noted that the eventual disbursement of funds into the Special Client Account in the Ministry of Education was stopped by the Minister of Finance due to press reports about a secret meeting of some Members of Parliament that was co-chaired by Hon. Mwawa and Hon. Gondwe. The Members of Parliament concerned were given K15,000 each out of K300,000 which was provided by the Ministry of Finance.
v) The money that was used to buy Travelers Cheques was borrowed because the account had ready funds and would be refunded by the Ministry of Finance
6. On the question as to why Dr Kutengule was a sole signatory on the Credit Scheme Account, Dr Kutengule pointed out that it was based on the following reasons:
i) The secrecy that needed to be maintained due to the controversy that existed between the Legislature and the Executive over MARDEF;
ii) There was sensitivity surrounding the funding of MARDEF, an institution that had not yet been legally established, let alone approved by Parliament;
iii) There was political pressure to kick-start MARDEF activities. Dr Kutengule explained that the pressure emanated from the President, the Cabinet and the Minister of Finance to ensure that the scheme was kick- started without delay. In this respect, in order to support his claim of political pressure, Dr Kutengule provided a Cabinet Directive as evidence. (see Cabinet Directive from the Office of the President attached as Annex II)
7. In conclusion, Dr Kutengule raised a concern that he was not the only one around whom the whole issue was revolving. He said that there were other people who should have also been investigated on the matter. Dr Kutengule, therefore, felt that he was unfairly treated and that he was singled out as a sacrificial lamb. Furthermore, he lamented that his implication into the matter had far-reaching repercussions in that his name was tainted, his career was under threat and the welfare of his family was in danger.
5.15 Director of Finance and Administration in the Ministry of Finance, Mr. K W Nsandu:
1. Mr. Nsandu, stated that the issue of the Credit Scheme Account of Finance Bank started with the introduction of the Malawi Rural Development Fund which had no budget for the running costs.
2. In preparation for the launch of the MARDEF, a Committee was formed chaired by the Acting Secretary for Administration in the Treasury, Mr. P. Kabambe. Other members of the committee came from Foreign Affairs, Home Affairs, Ministry of Information, MBC, Television Malawi, Economic Planning and Economic Development. The formation of the Committee was decided outside the Ministry of Finance.
3. There was no account that could cater for the launch of MARDEF. The Ministry of Finance thus decided to use funds from the Personal Advances and ORT Account totaling K4 million. However, the total amount was not used for the launch of the fund; some of it was used for payment of board and other expenses of MARDEF.
4. Mr. Nsandu told Your Committee that he advised Dr. Kutengule that MARDEF should have its own separate account but Dr Kutengule said he would open a MARDEF account differently because of major considerations concerning the transactions of the account.
5. Mr. Nsandu also informed the committee that Dr. Kutengule told him that he was mandated by the Finance Management Act to do certain things. He said that as Secretary to the Treasury, he had powers that allowed him to open an account at any bank and operate it in the best interests of government.
6. However, Mr. Nsandu told the committee that he advised Dr. Kutengule both verbally and in writing against the procedure of opening the account.
7. Mr. Nsandu also confirmed that Dr. Kutengule was the sole signatory to the account that was opened. The reason he gave was that there were some sensitive issues that necessitated the account being operated in the way he decided.
8. The Committee was informed that Dr. Kutengule was the sole signatory to the Account because he anticipated some sensitive payments from the account, hence the need that he alone should have access to those ‘’sensitive issues’’. Dr. Kutengule collected the cheque book from the bank himself, and he personally kept it.
9. According to Mr. Nsandu, the total cash collected through cheques withdrawn amounted to K2.1 million. Out of this, K1.2 million was used to settle Board members bills for airfares, accommodation and payment of allowances. The balance of K900, 000.00 cash was handed to Mr. Nuka, the MARDEF Accountant.
10. Dr. Kutengule and Mr. Nsandu, however lamented on the way the committee was selectively interviewing individuals, stating that it was only the small fish that were summoned while the big fish were being left free.
5.16 Minister of Finance, Hon. Goodall Gondwe
1. After hearing the evidence of Dr. Kutengule and Mr. Nsandu, Your Committee summoned the Minister of Finance, Hon. Goodall Gondwe. During the Committee’s interviews of Hon Gondwe, the following issues transpired:
1. Regarding the Malawi Rural Development Fund (MARDEF), Hon. Gondwe stated that MARDEF was going to be based on off the budget, and was, therefore, to be an institution to operate on the funds in the dormant accounts at the Reserve Bank. These funds belonged to various donors whose conditions for mobilization had not been met by the Malawi government.
2. The arrangement was that MK1 billion could be transferred to Malawi Savings Bank (MSB) and could be invested in Treasury Bills so as to earn interest.
3. The government and the MSB then signed a Memorandum of Understanding (MOU), which, among other things, stipulated that part of the money could defray the expenses of MSB and the rest could be handed over to MARDEF for its administrative expenses. It was on this resource background that the MARDEF was to be run.
(iv) Hon. Goodall Gondwe further informed the Committee, that since Dr Kutengule and Mr. Chienda, the General Manager of MARDEF, said that there were no funds for the start-up operations of the programme, he had instructed the Secretary to the Treasury to advance MK10 million to MARDEF which could be re-paid within three to four months
(v) The Committee noted that while Hon. Gondwe had instructed the Secretary to the Treasury to advance money to MARDEF he denied having been involved in identifying the source of funds.
(vi) Hon. Gondwe further pointed out that he was not aware of the K20 million MTL dividend cheque which Dr Kutengule deposited in the Credit Scheme Account at Finance Bank.
1. Hon. Gondwe lamented that there were many bank accounts being operated by individuals in various government departments. The government’s finance system was therefore very porous and prone to abuse. Hence, the problems at hand.
2. In reference to the K300 000 which Hon Mwawa is alleged to have received from Hon. Gondwe for the promotion of Government Business in Parliament Hon Gondwe explained that the idea was originated by Hon Mwawa during a Cabinet meeting, as a strategy of enticing Members of the opposition in Parliament to support the passage of the 2005/2006 national budget.
(ix) However, Hon. Gondwe emphasized that the cabinet resolution did not stipulate that it needed money for the endeavour, rather, it agreed to form a Committee.
(x) Hon. Gondwe pointed out that he was not party to the way the K300 000 was issued to Hon. Mwawa, through Hon. Mwawa’s personal assistant. Hon. Gondwe alleged that Dr. Kutengule asked him to keep away from the matter and also advised that it was always proper to handle such transactions in hard cash. This was after Dr. Gondwe had queried why the money was being transferred to the Ministry of Education in hard cash.
(xi) Regarding the letter which Hon. Mwawa wrote to Hon. Gondwe requesting money for promoting government business in parliament, Hon Gondwe reiterated that he minuted to Dr. Kutengule not to deal with the matter (See Annex I) as the two (Hon. Gondwe and Dr. Kutengule) had already discussed earlier that the Ministry should not have anything to do with the issue.
(xii) Hon. Gondwe also told the Committee that when Hon. Mwawa got entangled in legal wrangles he sought advice from him and that he advised Hon. Mwawa to go public on the transactions of the Special Client Account in the Ministry of Education.
5.17 Honourable Yusuf Mwawa, MP
1. Hon. Yusuf Mwawa, M.P., was Minister of Education and Leader of Government Business in Parliament at the time the Special Client Account was operational in the Ministry of Education. During the interview, the Former Minister stated the following:
(a) That the problem of Special Client Account started with the resignation of the State President His Excellency Dr Bingu wa Mutharika from the United Democratic Front. The funding and subsequent use of the Special Client Account was a cabinet decision and, therefore, it was a collective responsibility. He further emphasized that his authority to use the Special Client Account came from the cabinet and that it was never his sole decision.
(b) Hon. Yusuf Mwawa, stated that in view of serious problems in the affairs of government in Parliament, the State President, the Minister of Finance, Hon. Gondwe and himself held a meeting at the New State House to map out the way forward.
(c) The Committee noted that on 1st February 2005 the Cabinet made a Resolution that created a Task Force. Hon Mwawa was appointed Convener of the Task Force and the membership was as outlined in the document attached as Annex III.
(iv) The Committee noted that the following were the Terms of Reference of the Task Force:
a) To determine inter-party working relationship in Parliament in view of recent defections and resignations from various political parties.
b) Determine numbers of Members in Parliament t hat would be on government side.
i) Discuss the role of the leader of the house in view of recent political development.
1. To discuss on how to counteract any opposition plans to frustrate government business in Parliament.
e) To strategize on how present government Members of parliament can defuse tension that may be created by Members of the Opposition in the House. (See Annex IV).
4. Hon. Mwawa said that subsequent meetings of the Task Force were not recorded because of the sensitive nature of the business involved.
5. Realizing that the activities of the Task Force required money, Hon. Mwawa requested some funds from the Minister of Finance Hon. Goodall Gondwe, amounting to K620,000 but his office received only K300,000 in cash from Treasury.
6. The Committee noted that following a further request from Hon Mwawa, the Ministry of Finance funded the Ministry of Education to the tune of K5 million which was deposited in the Special Client Account of the Ministry. The Committee noted that the money was for allowances, transport refund, accommodation and other transactions relating to the functions of the Task Force. It was noted that Chiefs too had to be palm-oiled with a view to getting their assistance in influencing their members of Parliaments to support Government business in the house. The money was also meant, for lobbying Members of Parliament to support government business in the House. The signatories to Special Client Account were, Mr. Kachingwe, Mr. Mandale and Mr. Ntonga.
7. Hon. Mwawa contradicted the Minister of Finance Hon. Goodall Gondwe who told the Committee that this money (the K5 million) was meant for the purchase of a bus for the Polytechnic.
8. Hon. Yusuf Mwawa emphasized that he was working closely with the Minister of Finance Hon. Goodall Gondwe.
9. Hon. Mwawa told the Committee that later he informed the President that the issue of the Task Force, the Special Client Account and its transactions might be exposed since he was being investigated by the Anti Corruption Bureau. In his reply, the State President assured Hon. Mwawa that he would handle the issue.
10. Hon. Mwawa also informed the Committee that he was not involved in the actual disbursement of the money. He said that disbursement of the money was by the officials of the Ministry of Education.
11. In conclusion, Hon. Mwawa stated that he never knew anything about the activities of Dr. Kutengule, Secretary to the Treasury, since he was dealing directly with his colleague, the Minister of Finance, Hon. Gondwe.
5.5 Dr Alfred Nyasulu
1. In his submission to the Committee Dr. A. Nyasulu stated that:
(i) He was a signatory to the LADDER Research Project Account.
(ii) He disassociated himself from the dealings in which Dr. Kutengule was involved with the Credit Scheme Account.
(iii) He however admitted to have signed a blank cheque from the LADDER Account which, Dr. Kutengule later filled in the figure of K8.375 million and deposited it into the Consolidated Account at the Reserve Bank of Malawi in July,2005
(iv) He handed over all the documents relating to the LADDER Account to Dr Kutengule when he (Dr. Nyasulu) was leaving for the United Kingdom for studies.
5.6 Mr. Phileas Chienda, General Manager of MARDEF and Mr. Mike Nuka, the Accountant of MARDEF
1. Upon an interview with Mr. Chienda, the following issues transpired:
(i) Mr. Chienda joined MARDEF on 26th Janaury, 2005.
(ii) He was not involved in any financial transactions until 1st April, 2005
(iii) On 10th February, 2005 when the board was put in place, Mr. Chienda asked Treasury for K26 million to cover the period January to June 2005.
(iv) In its wisdom, the board recommended a budget of K10.5 million for operations. However, the amount was not physically given to MARDEF Secretariat neither was it approved by Treasury.
(v) However the Treasury later issued a cheque for K12 million which enabled MARDEF to open an account on 6 May 2005.
(vi) A Board for MARDEF had been constituted before the launch of MARDEF.
(vii) Mr. Chienda’s duty was to prepare for activities of the secretariat.
(viii) MARDEF now gets its funds for administrative costs from interest earned on the K1billion deposited in Malawi Savings Bank. In August 2005 MARDEF received a cheque for K6.5 million from MSB.
(ix) Mr. Chienda joined MARDEF after preparations for the launch had already been made.
6.0 OBSERVATIONS
1. After consideration of the Auditor General`s Report and all the interviews, the Committee observed that:
(i) The activities of the Ministry of Finance’s Credit Scheme Account, LADDER Project Account and The Special Client Account in the Ministry of Education cannot be separated.
(ii) Some accounts were operated with the aim of diverting government funds into activities that were meant for promoting government business in Parliament and political activities by enticing Members of Parliament.
1 The Special Client Account in the Ministry of Education was operated in the interest of and the knowledge of the President and Cabinet. The manner of operation was not proper, neither was it transparent nor consistent with the principle of accountability.
(iv) There was a deliberate and concerted effort to circumvent rules and procedures by the Secretary to Treasury.
(v) The Secretary to the Treasury deliberately contravened the Public Finance Management Act and other set rules and regulations by diverting a K20 m MTL dividend cheque and deposited it into an Account at the Finance Bank of Malawi where he was a sole signatory.
(vi) The withdrawals of cash were fraudulent and deceitful to avoid leaving an audit trail. Payment vouchers were not prepared and authorized in line with procedures and practice. Consequently, the Secretary to the Treasury, as Chief Financial Adviser to Government, failed to be exemplary to other Controlling Officers, Ministries and Departments in his operation.
(vii) Mr. Nsandu tried all he could to advise Dr. Kutengule to adhere to the Act, rules and regulations on several occasions but Dr. Kutengule deliberately did not take heed of the advice.
(viii) Although Dr. Nyasulu acted unprofessionally he did not have any knowledge of the transactions relating to the LADDER Project Account during the period he was out of the country and was, therefore, not party to the problems at hand.
(ix) The General Manager of MARDEF, Mr. Chienda, and the Accountant, Mr. Nuka, were not involved in the transactions and acted within their jurisdiction.
7.0 RECOMMENDATIONS
1. The Committee has the honour to make the following
recommendations:
(i) Dr. Milton Kutengule should immediately be interdicted without pay in accordance with the Malawi Public Service Regulations (MPSR) for flouting the Public Finance Management Act and financial Regulations with impunity.
(ii) The relevant Government Authorities should investigate him further on possible criminal offences and corrupt practices and subsequently prosecute him.
(iii) The appropriate authorities should investigate and take appropriate action against the State President and Cabinet for engaging in the corrupt practices of bribing and enticing Members of Parliament and traditional leaders with a view to securing Opposition Parliamentarians’ support for Government business in the National Assembly.
(iv) The President and Cabinet should refund the sums of K300,000 and K2.5 million (public funds) corruptly used in the political and clandestine operations, and provide documentary evidence through the Accountant General before the end of this calendar year.
(v) The former Minister of Education, Honourable Yusuf Mwawa and the Minister of Finance, Honourable Dr Goodall Gondwe should be investigated for abuse of office in facilitating financial transactions that were tantamount to defrauding the public finances.
(vi) Officials in the Ministry of Education, who were responsible for disbursement of funds to Members of Parliament, should be investigated for theft and forgery allegedly committed in the course of paying bribes to the Members of Parliament who were targeted for wooing.
(vii) All the Controlling Officers should ensure total adherence to the existing government financial rules and regulations.
(viii) Treasury should immediately close all Government Bank accounts with sole signatories and report to Parliament.
(ix) The Government should not use public funds for the advancement of political goals without the approval of the House in line with the existing financial regulations and procedures.
(x) Government should ensure that it adheres to the existing rules and regulations and ensure the promotion of proper financial management, transparency good governance and accountability in the use of public resources.
8.0 CONCLUSION
1. The fact that the Government in power has no majority members in Parliament has put the Executive under pressure to use public resources in order to have support in the House. This has compromised, greatly, the credibility of the Government and the Accountability of the Government for public resources.
2. Survival of the Government is seen as the major priority event resulting in flouting existing rules and regulations on financial management.
3. The clandestine nature of the operations of government in order to gain support of the members of Parliament and the public, and the deliberate flouting of the existing rules and regulations has put into serious question the credibility of the Government and the accountability of the Executive to the Public. This has resulted into the further collapse of the Financial Management systems.
4. In order to put an immediate stop to this development, urgent corrective measures be implemented including action on the Secretary to the Treasury as recommended in this report.
5. Under the Principles of National Policy outlined in the Constitution of the Republic of Malawi, Section 13 (o) has provided for the need for the State to actively promote the welfare and development of the people of Malawi by progressively implementing policies aimed at achieving Public Trust and Good Governance. In this connection, Government must ensure that in its administration, there is a guarantee of accountability, transparency, personal integrity and financial probity, which by virtue of its effectiveness and transparency will strengthen confidence in public institutions. However, on the basis of what has happened in the case under investigation, a lot of questions have been raised on the credibility of the Government and its key institutions.
6. As the institution that is charged with the responsibility of ensuring accountability to the people or the electorate by all public officers and public institutions, the National Assembly is requested to consider and adopt the recommendations outlined in this Report.
Respicius P. Dzanjalimodzi, MP
CHAIRPERSON
26 October 2005
APPENDIX 1
LIST OF WITNESSES CALLED BY THE COMMITTEE
1. DR MILTON KUTENGULE, SECRETARY TO THE TREASURY
2. MR K W NSANDU, DIRECTOR OF FINANCE AND ADMIN.
3. DR GOODALL GONDWE, MINISTER OF FINANCE
4. HON. YUSUFU MWAWA, MP
5. DR ALFRED NYASULU
6. MR P CHIENDA, GENERAL MANAGER, MARDEF
7. MR M NUKA, THE ACCOUNTANT, MARDEF